01
Audit
We inspect your calls, leads, reviews, rebooking and current software to quantify exactly where revenue is being lost.
Find the gaps
For chiropractic, physio, massage & wellness clinics
The AI front desk that recovers $100,000+ in missed revenue
Answer every call, text back missed patients, chase reviews, and rebook lapsed patients—automatically.
No-pressure auditLaunch in 2–4 weeks$10k guarantee
Rapidtask dashboard
LiveRecovered this month
$0
47 appointments recoveredOn track
Calls answered
Live feed
New patient inquiry
Answered · 1m 42s
Existing patient
Rebooked follow-up
Missed call return
Answered by AI
Our system has already handled
1M+
patient conversations
150,000+
calls
25,000
appointments booked
150+
clinics
The leak
Revenue is slipping through the cracks every day.
Not because your team isn't trying. Because the front desk is overloaded, follow-up is inconsistent, and patients move on fast.
Missed calls
62% of new patient calls won't leave a voicemail.
Cold leads
Every hour without a reply makes booking less likely.
No reviews
Great care stays invisible without a consistent ask.
Lapsed patients
Past patients forget to return, even when they need you.
How it works
From revenue leak to recovery engine.
No rip-and-replace. We map the gaps, connect your existing systems, and prove what comes back.
Audit
We inspect your calls, leads, reviews, rebooking and current software to quantify exactly where revenue is being lost.
Rapidtask dashboard
Audit completeRevenue leaks found
$12,480
4 opportunities$4,280
Missed calls
$3,150
Cold leads
$1,920
Review gap
$3,130
Lapsed patients
Deploy
We build, train and connect five AI systems around your clinic's voice, rules and appointment flow.
Rapidtask dashboard
ConnectingRecovery systems
Configured for your clinic
AI phone answering
Missed-call text back
Lead follow-up
Review generation
Patient reactivation
Recover
Your dashboard tracks conversations, bookings and attributed revenue while we tune performance weekly.
Rapidtask dashboard
LiveRecovered this month
$12,480
Appointment booked
SMSNew patient · Tomorrow · 10:30
Appointment booked
EmailReactivated patient · Friday · 2:15
Appointment booked
MessengerNew inquiry · Monday · 9:00
Appointment booked
InstagramMassage booking · Thursday · 6:00
Appointment booked
WhatsAppAppointment held · Today · 3:30
What we do
Five systems. One healthier front desk.
Each system solves a different leak. See how every workflow turns a missed opportunity into a patient relationship.
After-Hours AI Attendant
A clinic-trained voice handles late calls, finds the right appointment, and follows up by text.
After-hours call flow
LiveIncoming call · 9:47 PM
New patient inquiry
Hi, thanks for calling Northside Wellness. How can I help?
I need a physio appointment for my shoulder.
I can help. Tuesday at 10:00 AM is available.
Appointment booked — Tue 10:00 AM
Texted the caller backSMS
01 / 05
Google Review Growth
Timely follow-ups guide happy patients from visit completion to a public Google review.
Review request flow
LiveVisit complete
Jordan M. · Chiropractic
AUTO-SMS SENT
How was your visit today? Your feedback helps us improve.
SMSGOOGLE REVIEW
Review routed successfully
4.6
237 reviews
01 / 05
Patient Reactivation
Personal outreach restarts the conversation and fills open calendar slots with returning patients.
Reactivation queue
LiveM
Maya Chen
LAST SEEN 4 months
T
Theo Martin
LAST SEEN 6 months
P
Priya Shah
LAST SEEN 8 months
Hi Theo — we’d love to see you back. Would you like one of this week’s openings?SMS
Yes, book me in.
Wed 2:00
Open
Thu 11:30
Theo M.
Fri 9:00
Open
01 / 05
Website Chat Widget
An on-site assistant answers common questions and offers available times without making visitors wait.
Website assistant
LiveRAPIDTASK ASSISTANT
Do you take new patients?
Yes — we do. I can help you book. Which time works?In widget
Tue 10:00Wed 2:30
Booked from website
01 / 05
Contact Form Automation
Every form submission gets an immediate, personalized response and a clear next step.
Lead response
LiveAvery Williams
Neck pain consultation
I’d like to know your earliest availability.
FORM SUBMITTEDReplying… 0:01
PERSONALIZED REPLY SENT
Hi Avery — we can help with that. Our earliest consultation is tomorrow at 11:30 AM.
EmailAvery Williams✓ RESPONDED
Replied in 3 seconds, not 3 hours.
01 / 05
Every one of these runs on the same conversational AI — replying by SMS, email or DM, whichever channel the patient used.
One AI. Every conversation.
Your patients message everywhere. Now you answer everywhere.
Rapidtask keeps every conversation moving—from the first question to the confirmed appointment.
Active channel: SMS
Northside Wellness
Text message · now
Hey do you have anything Thursday?
Rapidtask AI
We do! 2:15pm or 4:30pm — want me to grab one?
2:15
Booked ✓ See you Thursday at 2:15.
Before / after
The same clinic. A completely different front desk.
Before Rapidtask
Calls roll to voicemail during treatments
You only reply to whoever calls — and only when someone at the desk is free.
New leads wait hours—or days—for a reply
Review requests happen when staff remember
Lapsed patients quietly disappear
With Rapidtask
Every call is answered around the clock
Every text, DM and email answered in seconds, on the channel the patient used.
Every missed caller gets an instant text
Every happy patient gets a timely review ask
Every past patient enters a smart rebooking flow
Hear the AI in action
Real patients. Real bookings.
Zero staff on the line.
Two real calls, each handled start to finish by the AI.
Outbound · New lead
New lead · AI calls them back
A new lead comes in. The AI calls and books them.
Fresh lead → AI dials out → qualifies → books the appointment.
0:00 / 0:00
Called fastQualifiedBooked
Inbound · After hours
Inbound call · after hours · existing patient
A patient calls after hours. The AI pulls up their appointment.
Looks up the booking → confirms the details → no staff needed.
0:00 / 0:00
Appointment foundAfter-hoursZero staff time
Every call was handled entirely by the AI — start to finish, no staff involved.
Built for practice owners across every kind of clinic.
ChirosPhysiosWellness ClinicsMassageTherapyDentists
Patient acquisition
Pick the service. We fill the schedule.
+ any service
Pick the service you want to grow. We build the campaign and turn interest into booked patients on demand.
- You tell us which service to fill.
- We plan and run the Meta ads.
- Our AI creates the copy, video scripts and videos.
- The same conversational AI follows up with every lead until they book.
Part of our Scale plan — see plans below.
Advertising pipeline for Shockwave Therapy
Patient acquisition pipelineLive
01
AI writes the ad
Move better with Shockwave Therapy
Still working around stubborn pain? Discover a non-invasive path back to movement.
Copy + video script ready02
AI produces the video
Now booking · Shockwave TherapyBook now
Move better with Shockwave Therapy
Still working around stubborn pain? Discover a non-invasive path back to movement.
Ad created
03
Meta ad goes live
LiveSpend
$0
Leads
0
04
AI follows up & books
Hi, I saw your shockwave therapy ad. Do you have openings?
Yes — I can book you Thursday at 2:15.
New patient booked
Pricing
A recovery system for every stage.
Start with AI answering your calls, or run the full recovery and growth engine. Every plan includes EMR integration.
MonthlyAnnualSave 30%
Starter
AI only — every call answered, 24/7.
$497
/ month
- 24/7 AI call answering
- AI contact form automation
- AI two-way SMS
- EMR integration
- Monthly performance report
- Support ticketing system
- Maintenance & updates included
Most popular
Growth
The complete recovery engine.
$997
/ month
- Everything in Starter
- AI website chat widget
- Outbound AI calls to leads
- Google review campaigns
- Patient reactivation campaigns
- No-show automation campaign
- EMR integration
- $10k revenue guarantee in first 90 days
Revenue Recovery Accelerator
Recovery plus patient acquisition.
$1297
/ month
- Everything in Growth
- AI marketing & lead generation
- Up to 20 custom creatives a month (18 image ads + 2 videos)
- AI calls every lead and books appointments
- Priority support
- One-on-one consultation calls included
- Clinics average 50–100 new patient inquiries a month
All plans include EMR integration and are backed by the 90-day $10,000 recovered revenue guarantee.
Add-ons
Bolt on more as you grow.
The five systems are the platform. These extend it.
Insurance Verification Agent
Staff submit a patient's insurance details on a form; our AI voice agent calls the insurer, verifies coverage, and sends the results back — no more time on hold. $599/mo.
SOAP Notes AI
Speak a quick summary after each visit and get a formatted SOAP note in seconds. $99/mo · up to 300 notes/month.
Our guarantee
$10,000 recovered in 90 days or it's free.
We only make the promise after your audit confirms the opportunity. Clear attribution, no vague math.
Clinic stories
Real clinics. Real numbers.
Documented results from clinics running Rapidtask systems — no anonymous quotes.
Review growth + reactivation
Oasis Spinal Care
130
Google reviews in 30 days
$10k
in sales from 1 SMS campaign
One automated SMS campaign to their existing patients produced 130 verified Google reviews and $10,000 in sales within 30 days.
Patient reactivation
Healing Oasis Massage & Wellness
80
patients reactivated
$12k+
recovered in 30 days
Automated two-way SMS and voice outreach to patients dormant 3–6 months brought 80 of them back and recovered over $12,000 in 30 days.
After-hours call answering
Derry Village Physio
129
appointments in 1 month
15 hrs
of staff time saved weekly
Every call answered, day or night — 129 appointments booked in a single month and 15 hours a week handed back to the front desk.
Paid ads + AI follow-up
Proactive Healthcare
62x
return on ad spend
$80k
in patient value
$1,290 in Meta ad spend turned into roughly $80,000 in patient value, with the AI following up on every lead until it booked.
FAQ
The practical questions.
Everything you need to know before your revenue audit.
Will this replace my receptionist?
No. Rapidtask handles repetitive, revenue-critical follow-up so your front desk can focus on the patients in front of them. Your team can take over any conversation at any time.
Which channels can the AI handle?
Two-way on all of them — SMS, email, Facebook, Instagram and WhatsApp. Patients reach you however they already message, and the same AI replies in seconds, books appointments, and hands off to your team when it should.
Does it work with our current systems?
We connect to the tools your clinic already uses. During the audit, we map your phone, booking, patient and review systems before recommending the right setup.
Will patients know they are speaking with AI?
We make every interaction clear, natural and aligned with your clinic's voice. The system identifies itself appropriately and escalates sensitive or complex requests to your team.
How quickly can we launch?
Most clinics are audited, configured and live within two to four weeks. Timing depends on your systems and the number of workflows being deployed.
What does the $10k guarantee cover?
$10,000 recovered in 90 days or it's free. If our agreed recovery systems do not produce at least $10,000 in attributable revenue within 90 days, you do not pay. Qualification is confirmed during your audit.
Start with the numbers
Find out how much revenue your clinic is leaving behind.
We'll map your five biggest leaks and show you exactly what can be recovered. No pressure. No guesswork.
Book your free revenue audit30 minutes · free · practical